We are seeking a skilled Accounts Payable Specialist to join our team. The ideal candidate will have an in-depth understanding of general accounting principles and strong administration and communication skills. 

The Accounts Payable Specialist will be responsible for managing and processing payments to vendors and suppliers, maintaining accurate financial records, and ensuring that all invoices are paid on time.

Responsibilities:

• Process invoices, purchase orders, and payment requests in a timely and accurate manner
• Review invoices for accuracy and completeness
  • Post Invoices:
    • Code to the correct general ledger,
    • Adjust and apply credit notes as needed
    • 2-way matching-invoices and purchase orders
    • Request approvals from department managers.
  • Schedule and prepare check run for VP signature, print & mail out checks. 
• Reconcile daily bank transactions from both bank accounts: create manual checks and reconcile cashed checks by date, create journals as needed.
  
• Create manual cash requirements report after each check run
• Assist with month end - Accruals, request statements from vendors, post all current month invoices by specified deadline
• Maintain department inbox 
• A/P vendor file management
• Resolve any discrepancies with vendors or suppliers
• Verify purchase orders and receiving documents to ensure that they match invoices
• Generate reports and provide analysis on accounts payable transactions
• Maintain accurate and organized financial records
• Protect the organization's financial security by keeping information confidential
• Ensure compliance with all company policies and procedures
• Perform other accounting-related duties as assigned
• Working w/ Syspro ERP, Mavenlink, & Office products (0365: Outlook, Excel, Teams, Word, etc.)