Current Job Openings
- No 3rd Parties
- Location:
- Austin, TX
- New York ,NY
- Newport Beach, CA
- Austin, TX
- Benefits
- Competitive compensation
- Experience Required
The Administrative Assistant role provides challenge, diversity and opportunity. This is a fast-paced environment that requires individuals to be self-starters, highly professional, organized and detail oriented. We look for candidates who are collaborative, inclusive, effective communicators and exercise good judgement across all responsibilities. We encourage individuals to take ownership and initiative and bring forth creative ideas and solutions.
This role is required to work onsite. Hybrid (4:1) After training
Calendar Management
Heavy calendar management for multiple executives with competing priorities according to their preference
Effectively prioritizes meetings and proactively identifies and resolves calendar conflicts
Communicates effectively and keeps managers' calendars well organized
Meeting Coordination
Schedules external & internal meetings, calls and video conferencing with multiple time zones and participants
Communicates with assistants across departments and offices to check and confirm availability for participants
Coordinates meeting materials, printing and distribution in accordance with firm-wide deadlines
Handles all aspects of meeting logistics (i.e. VC details, conference rooms, A/V assistance, catering)
Travel Coordination and Preparation
Coordinates complex international and domestic travel arrangements through our online booking tool and travel agency
according to the company travel and expense policy
Arranges cost effective ground transportation, books hotels and manages all logistics
Creates final travel itinerary, including detailed information on client meetings
Expense Reports: Travel, Gifts and Entertainment
Gathers business documentation to prepare monthly expense reports
Prompts managers after travel, meetings and events for proper documentation
Prior to travel or events, obtains policy exception approvals and compliance pre-approvals
Processes monthly detailed expense reports through the firm expense management system
Reconciles monthly expenses with corporate credit card statements to ensure balances are paid in full, and follows up with managers for personal payments when needed
Monitors and tracks all expense reports submitted until final payment
Internal and External Client Servicing and Phone Coverage
Communicates clear and accurate details along with timely follow-up to emails and ad hoc requests
Creates follow up correspondence according to the requirement of each individual
Provides excellent client service both internally and externally
Handles a high volume of phone calls and escalates matters appropriately
Project and Department Responsibilities
Completes assigned projects on time and with accuracy
Interacts with senior management & assistants from other departments to support all business needs as a team
Supports individuals with any projects or events using a variety of firm tools and applications
Assist with general administrative tasks including preparing correspondence, data entry, maintaining client contactin formation
Position Requirements:
5+ years of previous administrative experience supporting multiple executives
Proficient working knowledge of Microsoft Office Suite including Outlook, Excel and Word
Must possess strong written and verbal communication skills, including an exceptional telephone presence and the ability to
prepare professional correspondence
Able to take on varying responsibilities and adapt to changing situations with minimal notice and guidance
Team player with a positive can-do attitude
Self-starter that shows interest in your professional growth and initiative to improve processes and procedures
Specializing in professional and technical recruiting, KORE1 is committed to supporting top IT, Engineering, Creative, Scientific, Accounting and Finance professionals in their career paths. We build deep relationships with leading companies, connecting them to exceptional talent every day. With extensive industry expertise and unmatched opportunities, our goal is to provide a unique experience for our contractors and consultants as they prepare for their next role. We are passionate about matching the right people with the right companies.