Current Job Openings

Administration Assistant

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KORE1, a nationwide provider of staffing and recruiting solutions, has an immediate opening for Administration Assistant
  • No 3rd Parties
  • Location:
    • Austin, TX
    • New York ,NY
    • Newport Beach, CA
  • Benefits
  • Competitive compensation 
  • Experience Required 

The Administrative Assistant role provides challenge, diversity and opportunity. This is a fast-paced environment that requires individuals to be self-starters, highly professional, organized and detail oriented.  We look for candidates who are collaborative, inclusive, effective communicators and exercise good judgement across all responsibilities. We encourage individuals to take ownership and initiative and bring forth creative ideas and solutions.


This role is required to work onsite.  Hybrid (4:1) After training 


Calendar Management

Heavy calendar management for multiple executives with competing priorities according to their preference  

Effectively prioritizes meetings and proactively identifies and resolves calendar conflicts 

Communicates effectively and keeps managers' calendars well organized



Meeting Coordination

Schedules external & internal meetings, calls and video conferencing with multiple time zones and participants

Communicates with assistants across departments and offices to check and confirm availability for participants

Coordinates meeting materials, printing and distribution in accordance with firm-wide deadlines

Handles all aspects of meeting logistics (i.e. VC details, conference rooms, A/V assistance, catering)



Travel Coordination and Preparation

Coordinates complex international and domestic travel arrangements through our online booking tool and travel agency     

according to the company travel and expense policy

Arranges cost effective ground transportation, books hotels and manages all logistics

Creates final travel itinerary, including detailed information on client meetings

 

Expense Reports: Travel, Gifts and Entertainment

  Gathers business documentation to prepare monthly expense reports

 Prompts managers after travel, meetings and events for proper documentation

 Prior to travel or events, obtains policy exception approvals and compliance pre-approvals

 Processes monthly detailed expense reports through the firm expense management system

Reconciles monthly expenses with corporate credit card statements to ensure balances are paid in full, and follows up with managers for personal payments when needed

 Monitors and tracks all expense reports submitted until final payment

 

Internal and External Client Servicing and Phone Coverage

  Communicates clear and accurate details along with timely follow-up to emails and ad hoc requests

 Creates follow up correspondence according to the requirement of each individual

 Provides excellent client service both internally and externally

Handles a high volume of phone calls and escalates matters appropriately

 

Project and Department Responsibilities

 Completes assigned projects on time and with accuracy

 Interacts with senior management & assistants from other departments to support all business needs as a team

 Supports individuals with any projects or events using a variety of firm tools and applications

 Assist with general administrative tasks including preparing correspondence, data entry, maintaining client contactin formation

Position Requirements:

  5+ years of previous administrative experience supporting multiple executives

Proficient working knowledge of Microsoft Office Suite including Outlook, Excel and Word

 Must possess strong written and verbal communication skills, including an exceptional telephone presence and the ability to    

 prepare professional correspondence

  Able to take on varying responsibilities and adapt to changing situations with minimal notice and guidance

Team player with a positive can-do attitude

 Self-starter that shows interest in your professional growth and initiative to improve processes and procedures



ABOUT KORE1
Specializing in professional and technical recruiting, KORE1 is committed to supporting top IT, Engineering, Creative, Scientific, Accounting and Finance professionals in their career paths. We build deep relationships with leading companies, connecting them to exceptional talent every day. With extensive industry expertise and unmatched opportunities, our goal is to provide a unique experience for our contractors and consultants as they prepare for their next role. We are passionate about matching the right people with the right companies.

Kore1 provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Kore1 complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Kore1 expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Kore1's employees to perform their job duties may result in discipline up to and including discharge.

Salary Range:

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