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Administrative Assistant/Project Coordinator

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KORE1, a nationwide provider of staffing and recruiting solutions, has an immediate opening for an Admin Assistant/Project Coordinator in Menlo Park, CA. 

Essential Functions:
  • Agenda setting for key meetings, minutes documentation/scribing, organizing files, cataloguing FTE for organizational initiatives (e.g. remote/hybrid work project)
  • Plans, coordinates, and participates in the implementation of activities including, but not limited to: seminars, conferences, workshops, fairs and other related programs. Develops and coordinates new ideas and concepts for program themes. Coordinate all program logistics, materials and resources.
  • Provides administrative assistance to management staff within assigned areas to support the accomplishment of program objectives.
  • May provide work-lead direction and/or train others.
  • Plans, coordinates, and administers activities of assigned programs to include developing, implementing, and supervising related procedures, processes, services and systems. Train employees in proper methods and procedures and ensure correctness of work.
  • Advises manager as to the status of current activities and additional or expanded program requirements. Makes recommendations for solutions to problems identified.
  • Monitors and evaluates program effectiveness, investigate trends, and recommend and implement modifications to supervisor/manager to improve program effectiveness.
  • Coordinates and/or participates in a variety of public or agency facing activities including the preparation and planned release of documents, reports and related materials and responds to inquiries. Manages access to hospital regulatory and compliance software, manages the implementation of the hospital's policy management tools and committees.
  • Maintains liaison with other programs, offices, and departments to coordinate program business and to accomplish program objectives. Interfaces with external organizations, such as Joint Commission and California Department of Public Health (CDPH), as appropriate to ensure cooperative efforts are enhanced and available resources are utilized.
  • Assists in the preparation of budgets. Monitors, verifies, and reconciles expenditure of budgeted funds as appropriate.
  • Prepares reports and conducts preliminary analyses setting forth progress and adverse trends. Provides input into appropriate program recommendations or conclusions.
  • Maintains files and records pertaining to various clinical locations and the hospital such as licenses to conduct business, city, county and state permits, and may prepare reports to requesting agencies.
  • Performs other related and incidental duties as assigned or needed

Education Qualifications
  • A high school diploma OR GED equivalent.
  • Three years of increasingly responsible administrative support experience (with a focus on supporting projects, budget preparation, monitoring and reconciliation and report preparation).
  • Significant experience being an administrative assistant. 
  • Pharmacy experience a plus or experience in health system desired
  • Strong oral/written communication, strong organizational/time management skills to ensure follow through/accountability, ability to form interpersonal relationships/work well in a team
  • Advanced software skills (excel, powerpoint, visio, other), ability to be proactive and preempt needs,
  • Knowledge of general practices, program, and/or administrative specialty 
  • Knowledge of and proficiency in the use of Microsoft Office Suite applications and standard office equipment 
  • Knowledge of English grammar, spelling, and punctuation.
  • Familiarity and understanding of project management principles and practices.
  • Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
  • Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
  • Ability to organize and plan work and projects including handling multiple priorities.
  • Ability to make independent decisions and exercise sound judgment.
  • Ability to compile, write, and present reports related to program or administrative specialty.
  • Ability to communicate effectively, using C-I-CARE, both orally and in writing.
  • Ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit

Specializing in professional and technical recruiting, KORE1 is committed to supporting top IT, Engineering, Creative, Scientific, Accounting and Finance professionals in their career paths. We build deep relationships with leading companies, connecting them to exceptional talent every day. With extensive industry expertise and unmatched opportunities, our goal is to provide a unique experience for our contractors and consultants as they prepare for their next role. We are passionate about matching the right people with the right companies.

Kore1 provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Kore1 complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Kore1 expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Kore1's employees to perform their job duties may result in discipline up to and including discharge.

Salary Range:

$ 30.00 - $ 31.00