Education IT staffing for K-12, higher ed, and EdTech

Education IT staffing is the practice of sourcing, vetting, and placing technology professionals specifically for schools, districts, colleges, universities, and EdTech companies. The vetting part is the part people forget. A candidate can be a strong Linux sysadmin and still wash out on their first day in a university environment because they’ve never touched Banner. We test for the education-specific layer on every intake.

We run background checks that match your district’s specific policy, including Live Scan for California placements and fingerprint clearance cards where required. On E-rate, we don’t bill against E-rate-funded positions directly. We staff the people who help you run Form 470, 471, and 486, and we keep our SPIN-adjacent paperwork clean. If a role is E-rate-reimbursable, we’ll flag that on the statement of work.

Yes. Platform depth is the whole reason education buyers come to us instead of a generalist firm. Our active pipeline includes Banner functional and technical analysts, Ellucian Colleague developers, Workday Student functional leads, Canvas administrators, Blackboard Learn admins, and integration engineers for all of the above. We keep a running bench of candidates with these stacks because turnover in higher ed IT is predictable.

For contract and contract-to-hire, we charge a transparent bill rate that includes wage, employer burden, and our markup on a per-hour basis. For direct hire, we charge a percentage of first-year base salary, typically in the 20–25% range, with a replacement guarantee. Grant-funded positions and public procurement quotes follow your district or university’s procurement rules. No surprise minimums.

Our average time-to-hire for IT roles is 17 days. Standard helpdesk, network, and sysadmin roles often close in under two weeks. Senior searches, especially Ellucian-specific functional leads and university CISOs, trend longer at 4–8 weeks. Summer windows compress hard in K-12 because everyone is hiring at once, so we start intake conversations in March for August starts.

Yes, and EdTech is one of our fastest-growing slices. We staff engineering, product, DevOps, data, and go-to-market roles for EdTech firms from Series A through post-IPO. The edge we bring is that our candidates already understand the buyer-side language: LTI 1.3, FERPA, SOC 2 Type II, SIS integration, state privacy frameworks. Your sales engineer doesn’t have to get trained on acronyms in the first 30 days.